Agendas

CALL TO ORDER

MINUTES

CORRESPONDENCE

FINANCIAL REPORT

OLD BUSINESS

NEW BUSINESS

ANNOUNCEMENTS

 

 

Current 4-H Year Meeting Minutes

Alternatively, download a printable version of the Cascade 4-H Foundation April 20, 2021 quarterly meeting.

Board Members Present:

Kathleen Bernhardt, Kathy Dunn, Janet Smith, Allison McMaster, Brook Gerard, Liz Jennings, Victoria Kirby, Alayna Roth,

Members Present:

Brenda Byrnes, Fran Gossack

Agents Present:

Allyssa Zoern

Total Attendance:  11

Call to Order

President Janet Smith, called the meeting to order.

Minutes

The minutes from the February 16, 2021 quarterly meeting were approved as presented after a small correction for a typo.

Correspondence

None

Treasurer’s Report

Lisa Janssen has been unable to access the necessary documents in the cloud so treasurer’s reports were not available.

Agent Report

Allyssa reported that 23 youth participated in the virtual State 4H Shooting Sports Tournament. One adult and 2 youth will be going to Kalispell to get certified.

State Congress currently planned to be held in person. There has been quite a bit of interest by members.

Sponsorship Committee: The committee will generate a memorandum of understanding to be used by all entities, which will describe uses for the donor list in order to reduce duplication in asking for support.

Camp is still planning on being held this summer. So far, 52 members have signed up.

Fashion Revue and Quilt Show will be held at the end of May.

State Fair plans have started.

Old Business

Video Project:

Although Jamie Williams was unable to attend the meeting, Janet reported that Jamie had reached out to Eric Dunn about the video. A report on the status will be given at the next foundation meeting.

Scholarship Committee:

The scholarship committee of Allison, Liz and Kathy, reported that 9 completed scholarship applications were received. The committee deemed all 9 worthy of receiving a scholarship. The recipients will receive $611 and are as follows: Jessica Banks, Ryan Banks, Molly Christiaens, Nathaniel Doyon, Korena Frantzich, Brendan Hessel, Anthony Matury, Jared Matury and Kelly Ober.

Although online submission was effective, there were issues with the submission platform, so Allyssa will be looking at using a different platform next year.

Brook moved to approve the amount awarded and the recipient list per the committee recommendation. Kathy seconded. MOTION CARRIED.

Allyssa will reach out to Jamie to have recipients included in high school awards ceremonies.

New Business

MT Working Horse Ranch House Finals Sponsorship Request:

The organizers request a sponsorship from the foundation.  The competition tests safe livestock handling by horseback, horsemanship, range riding and range roping.

Brook moved to sponsor the show at a $250 level. Allison seconded. MOTION CARRIED.

Agent Training:

Allyssa and Rose will be going to Missoula for training on policies, theories and networking. The county will no longer allow using a county vehicle. Allyssa asked the foundation to reimburse gas expense for the trip. After some discussion about using the foundation money for agent expenses, it was determined the policy states, agent reimbursement is allowed if it is for the benefit of the county programs. Janet said there will be adjustments to the bylaws to clarify this for the future.

Liz moved to reimburse the expense. Seconded by Allison. MOTION CARRIED.

Next meeting Tuesday, September 21, 2121 at 7 pm by WebEx or in person.

Allision moved to adjourn. Seconded by Kathy. MOTION CARRIED.

Respectfully submitted,

Kathleen Bernhardt, Secretary

Alternatively: Download a printable version of the Cascade 4-H Foundation February 16, 2021 Quarterly Meeting Minutes

Board Members Present:

Kathleen Bernhardt,  Belinda Darlinton, Kathy Dunn, Jamie Williams, Janet Smith, Allison McMaster, Brook Gerard, Liz Jennings,  Victoria Kirby, Alayna Roth, Joe Bollich

Members Present:  

Brenda Byrnes, Fran Gossack

Agents Present:

Rose Malisani, Allyssa Zoern

Total Attendance:  15

President  Janet Smith, called the meeting to order.

Minutes

The minutes from the November 17, 2020 quarterly and annual meetings as well as the  December 10, 2020 Finance Committee meeting were approved as presented.

Correspondence

None

Treasurer’s Report:

Financial reports were emailed out. Brenda will provide financial training for the treasurers of all 4H entities

Agent Report

Allyssa reported that the State 4H Shoot will be virtual so no travel will be needed. Registration fees could be reimbursable as opposed to using the allocated funds for travel.

State Congress- yet to be decided if it will be held in person or virtual. National Congress will be in person.

Combined Campaign – doing will to this point with $5557.50 raised

Scholarships – Application available online and due back by March 31. No completed applications have been received yet.

Old Business

Video Project

Jamie Williams reported that there has been no action with the video footage

Treasurer Position

Janet requested to reappoint Kathy Dunn as treasurer for the remaining term. In November, the treasurer position will become an elected position.

Financial Policy Update

Updated Financial policy emailed out for review. There were no questions or discussion about the revisions. Allison motioned to approve as presented. Seconded by Kathy. MOTION CARRIED

Budget Approval

Budget emailed out for review. Currently shows negative balance but with events continuing to be canceled, should likely break even. Kathy moved to approve the budget. Seconded by Brook. MOTION CARRIED

Travel Policy Update

Janet reported that she contacted the executive committee, various leaders in other entities, club leaders and parents. Consensus was that the request for a form to be submitted prior to travel, will continue. However, the county agents do not need to follow up with members. The submission of the form is the responsibility of the members. There will be some updates to the form for hardships.

Financial Report

Finance Committee met with Brad Thurber in December. Recommendations reflected in the Financial Policy Updates

Box for Debit cards

 Allyssa requested a box be obtained to keep the debit cards in so they are easier to find. Brenda had an extra one and will donate for this use.

Chamber Membership

Brenda proposed the Foundation join the Great Falls Chamber of Commerce. Currently, the Livestock leaders have already been a member. The foundation could join for $350 membership and utilize the chamber resources for marketing.  Sub-entities would be charged $100 for membership. This would allow access to electronic member list which could be used for donor report.  The list would cost $125 without membership.  The foundation could also have a representative on the non-profit committee. 4-H would be highlighted in the membership guide and receive and /or participate in the Friday Flash emails.

Brook moved to approve $350 for basic membership to the Great Falls Chamber of Commerce. Seconded by Alayna Roth. MOTION CARRIED

Scholarship Committee:

Kathy Dunn, Allison McMaster and Liz Jennings volunteered to evaluate the completed scholarships and make recommendations for awards.

Motion to adjourn by Brook. Seconded by Kathy.  MOTION CARRIED.

Next Meeting Tuesday, April 20, 2021 at 7 pm.

Respectfully submitted,

Kathleen Bernhardt, Secretary

Alternatively: Download a printable version of the Cascade 4-H Foundation 11/17/2020 Regular Meeting Minutes

Board Members Present: 

Kathleen Bernhardt,  Belinda Darlinton, Kathy Dunn, Jamie Williams, Janet Smith, Allison McMaster, Brook Gerard, Liz Jennings, Aimee Hachigan-Gould, Victoria Kirby, Alayna Roth, Joe Bollich

Members Present:

 Brenda Byrnes,  Lisa Janssen,  Fran Gossack, Aimee Hachigan-Gould,

Agents Present:

Rose Malisani, Allyssa Zoern

Guests Present:

Stacey Bollich, Samaria Kirby

Total Attendance:  19

President, Janet Smith, called the meeting to order.

Minutes

The minutes from the September 15, 2020 were approved as presented.

Treasurer’s Report:

Financial reports will be emailed out.

Budget Review:

Janet Smith explained that since the budget had not been sent out 2 weeks prior to the meeting, approval will be at the next meeting. Janet explained that income was down due to cancellation of events; expenses were also down for the same reason.  The foundation is going into 2021 with less money than projected. Line item explanations were given. A $10000 deficit is projected due to reduced income. If travel resumes next year, hopefully other fundraisers will also resume such as the ice cream booth and Green Tie Affair. This would allow a positive balance.

Rose Malisani spoke about the possibility of receiving increased funds from sponsorships through the Green Tie Affair and decreasing the hours of operation of the ice cream booth. In the past several years, it has become increasingly difficult to get members and leaders to fill the shifts. Many times, volunteers fail to show up. Additionally, it has become difficult to find adults to manage the booth. Rose asked the Foundation to consider other sources of income. However, since the ice cream booth is run through the Leader’s Council, the matter will be pushed to them.

Old Business

Video Project

Eric Dunn joined the meeting to discuss the footage he recorded with Dolly Dwyer and Shirley Marxer. He used a secondary microphone so there are some issues with sound quality.  The goal was to record history but now the question is what the focus of the recordings should be. It could be used as a PR piece, historical use, uploaded to You Tube or a PBS documentary. Other interviews could be added to the program to increase breadth and length. Aimee Hachigan-Gould pointed out that it could be used as a template for other counties in order to give their county members similar opportunities as those in Cascade county.  She also pointed out that Montana PBS had been contacted but did not seem to have interest in the footage.

Jamie Williams moved to suggest the project be a video of about 10 minutes with a historical/inspirational focus. The piece could be used at local events such as the Green Tie Affair, achievement night or play during the state fair and shared through combined campaign paperwork. The video could include a couple youth and adult leaders and how they have benefitted from foundation dollars. Motion seconded by Belinda Darlinton. MOTION CARRIED.

Jamie will head up the project. She will meet with Eric to discuss. Goal will be to have the project completed by August 2021.

Financial Policy Review

Brenda Byrnes reported that the Financial Policy was reviewed by executive officers of all 4H entities. Any changes to the policy would have to be approved by all executive communities. An addition to the policy was clarification on handling/process of debit cards to be used by all entities. Brook Gerard moved to adopt policy as written. Seconded by Kathy Dunn. MOTION CARRIED.

Bylaws/Operating Policy

The Bylaws and Operating Policy changes will be voted on at the next meeting. Discussion was held about travel authorization which would give an estimate of expenses. Currently, authorization should be submitted prior to travel. However, this is not routinely done. Following travel, members are required to submit a travel expense report for reimbursement. Rose Malisani asked the foundation to consider streamlining the reimbursement process. Janet will bring the proposal to the Executive Committee and report back in February.

Paper Expense

Allyssa will determine actual paper expense. Proposal could be to have each entity provide several reams.

Bylaws

Changes include code of conduct to be adhered to for all event participants, an addition of Webex as possible meeting option, and change of 51% approval for an electronic vote. Previously approval needed 100 %. Additionally, a proposal was made to elect the treasurer position instead of being appointed since the foundation now has a bookkeeper.

Donor Report

Brook Gerard reported that the donor report will be ready by Dec 1. It will consist of 600 copies, mailed with a return envelope and insert. Brook moved to spend $1058.41 to print the donor report for the 2020-2021 year. This would be a 1 time expense as funds raised will be used for printing expenses for the following year. Seconded by Victoria Kirby. MOTION CARRIED.

NEW BUSINESS

Scholarship Application

April McLean has been working to put the scholarship application on the website.

Motion to adjourn by Kathy Dunn. Seconded by Belinda Darlinton. MOTION CARRIED.

Next Meeting Tuesday, February 16, 2021.

Respectfully submitted,

Kathleen Bernhardt, Secretary

Alternatively: Download a printable version of the Cascade 4-H Foundation November 17, 2020 Annual Meeting Minutes.

Board Members Present:  

Kathleen Bernhardt,  Belinda Darlinton, Kathy Dunn, Jamie Williams, Janet Smith, Allison McMaster, Brook Gerard, Liz Jennings, Aimee Hachigan-Gould, Victoria Kirby

Members Present:

 Brenda Byrnes,  Lisa Janssen,  Joe Bollich, Alayna Roth, Fran Gossack

Agents Present:

Rose Malisani, Allyssa Zoern

Guests Present: 

Stacey Bollich, Samaria Kirby

Total Attendance:

19

President, Janet Smith, called the meeting to order at 6:05 PM.

Treasurer’s Report: 

Kathy Dunn provided the financial report.  She reviewed the annual reports and noted that assets and expenses are both up. Total Assets are $601432. Financial reports will be emailed out.

Annual Business:

Janet explained that we need to elect 1 new board member and 1 youth member. The following recruits were nominated: Jamie Williams reported for the Nomination Committee. Joe Bollich was nominated to replace Aimee Hachingan-Gould.  Alayna Roth was nominated to be a new youth member.  Kathy Dunn moved accept the nominations. Brook Gerard seconded. Motion carried. Victoria Kirby agreed to serve as youth member for another year.

Renewal of Officers: Kathleen Bernhardt, Secretary, Belinda Darlinton, Vice President and Janet Smith, President, agreed to serve for another year.

Brook  Gerard moved to adjourn the annual meeting. Seconded by Kathy Dunn. MOTION CARRIED.

Respectfully submitted,

Kathleen Bernhardt, Secretary

Archive Minutes

Alternatively, download a printable version of the May 19, 2020 Cascade 4-H Foundation minutes.

Due to COVID-19 pandemic, meeting was held virtually via WebEx.

Attendance

Board Members Present:

Brenda Byrnes, Belinda Darlinton, Aimee Hachigan-Gould, Jamie Williams, Janet Smith, Victoria Kirby, Elizabeth Jennings, Allison McMaster, Brooke Gerard and Kathy Dunn, Foundation Treasurer.

Board Members Absent:

Emma Atkinson

Members Present:

Fran Gossack,  Haley Tompers,

Agent Present:

Allyssa Zoern

President, Janet Smith, called the meeting to order at 7:15 pm via WebEx

Minutes:

The minutes from the February meeting were sent to members previously.  Minutes were approved as presented. 

Correspondences:

None to report

Treasurer’s Report:

Brenda Byrnes provided the financial report.  She reviewed the reports.  A bond with Capitol One Bank expired in April. The funds will be left in cash, to be combined with another one maturing in Dec before investing early in 2021. The investment portfolio has decreased in value, due to the current economic environment, but remains in a conservative investment position. Funds previously allocated for Interstate Exchange, and Western Roundup will not be needed as these events have been cancelled. The horse show is currently still being planned.  Jamie Williams moved to accept the report.  Haley Tompers seconded. Motion Carried. 

Agent Report:

Allyssa reported that the extension is currently in Phase 1 for social distancing which involved working from home, using email and virtual meetings. Phase 2 will move agents to the office, one at a time, with visitors only by appointment. Phase 3 will be back to regular operations. Rec Lab has been cancelled, so no need for previous funding allocations for snacks or bus. Congress will be virtual at no cost to attendees.  Additionally, the state fair has been cancelled, however, the Green Tie Affair is still being planned for October.

Scholarship Committee Report:

Aimee Hachigan-Gould reported that there were 14 applications received, however 1 was incomplete. The recipients of this year’s scholarships are:

  • Fred Sanborn Scholarship- Kelli Ober
  • Doug & Nancy Dear Scholarship – Adrianna Rohrer
  • Cascade 4-H Foundation Scholarships-
    • 1st Time Recipients: Nathaniel Doyon, Keely Drummond, Emma Juhl, Jacob Kelley
    • Repeat Recipients: Jessica Banks, Molly Christiaens, Korena Frantzich, Nathan Hessel, Molly McRorie,  Makayla Paul, Kendra Scherrer

Aimee made a motion to approve scholarship awards. Allison McMaster seconded. Motion Carried.

Ambassador Report:

Haley Tompers reported that Congress will be online and everything else has been cancelled due to COVID-19. Applications for ambassadors were due May 15. 

Old Business

Combined Campaign:

Temporarily on hold. Livestock and Shooting Sports will do their own fundraising. Brooke Gerard reported that Allegra would be able to do donor letters for half the original cost. A template is being developed, and non-profit status for postage is being obtained. Plan to send 615 donor letters in early January 2021.

Video Project:

Aimee Hachigan-Gould stated the project is on hold due to COVID-19. 

New Business

Ideas are being considered for member interviews for projects.

Debit card Policy – will be added to revision of policies. Brenda and Allyssa will discuss wording.

Foundation meetings will be changed to start at 7:00 pm.

Allison moved to adjourn the meeting at 7:45 pm. Aimee seconded the motion. Motion Carried. The next meeting will be held on September 15 at 7:00pm.

Respectfully submitted,

Kathleen Bernhardt, Secretary

ALTERNATIVELY: Download a printable version of the February 18, 2020 Cascade 4-H Foundation Meeting Minutes.

Board Members Present:

Brenda Byrnes, Belinda Darlinton, Aimee Hachigan-Gould, Jamie Williams, Janet Smith, Victoria Kirby, Elizabeth Jennings, Allison Paul, Brooke Gerard and Kathy Dunn, Foundation Treasurer.

Board Members Absent:

Kathleen Bernhardt

Members Present:

Fran Gossack, Samaria Kirby, Haley Tompers, Nathaniel Doyon, Kelli O’Niell, Ruby Jennings, Alana Roth, Zach Nichols, Melissa Nichols, Desiree Roth, Alia Dover, Jen Dover, April McLean

Agent Present:

Allyssa Zoern

Call to Order

President, Janet Smith, called the meeting to order at 5:35pm

To accommodate guests, they were invited to present before the other agenda items were presents.

Nathaniel Doyon, National 4H Congress

shared information about his trip to National 4H Congress in November.  He earned this trip by placing 1st in the career communications congress at MT Congress.  He clarified that National Congress is not a competition, at Congress he attended workshops, participated in community service, and toured Atlanta.  He thanked the foundation for their support.

Shooting Sports Request

Samaria Kirby inquired if there was any money to support purchasing shotguns for a new shooting sports discipline.  Fran encouraged them to come to the foundation so that we can add a line item in the budget. Janet said she would call their president.

The Meats ID team Western National Roundup

recently returned from Western National Roundup in Denver where they placed 11th.  They had a great time and learned a lot, not only about the competition, but also about being a better 4Her and person.  The competition was held at Colorado State University.  They enjoyed workshops, dances and meeting people from across the country.  The competition was stiff; many of the teams spend as much time training as athletes.  Schools provide classes in this and have coolers attached to classrooms.  Many of the competitors receive scholarships to compete at the college level. They got to see Temple Grandin while at CSU.  They talked about the importance of recruiting more members. 

Alia Dover, 4H International Exchange

applied and was accepted to the Taiwan Exchange during the summer 2020. The total cost is $4550.  Jamie Williams moved that the foundation provide a scholarship for 15% of required costs, Brook Gerard seconded it.  Motion carried.  Aimee inquired if the state was going to help with expenses; Alia said that she is waiting to hear back from them.  Aimee moved that revisit the amount offered with the state does not provide any financial assistance.  Elizabeth Jennings seconded it.  Motion carried.  This may be placed on the April agenda.

Minutes:

The minutes from the November meeting were sent to members previously.  Minutes were approved as presented. 

Correspondences:

Nathaniel Doyon read a thank you note, the Meats ID team wrote a thank you note as well. 

Treasurer’s Report:

Kathy Dunn provided the financial report.  She reviewed the reports.  Janet Smtih requested that each group submit a budget to the foundation. Janet Smith noted a bond is coming due on April 27 with Capitol One Bank.   Brenda provided education on filing our 990 tax form.  The foundation expressed thanks for all of her work of the foundation. 

Ambassador Report: 

Haley Tompers reported that Rec Lab will be in our district in April in Hobson.  A chop challenge (cooking event) will be scheduled in March or April.  This will be for all 4H members; this is one of the quarterly events that replaces teen challenge.  Clubs are still encouraged to collect scarfs to hang on trees around the community.  JDs have been selected for camp and planning has begun. 

Agent Report: 

Allyssa Zoern was introduced.  She is from Wisconsin, attended college in Minnesota and Iowa in Ag education and Extension. 

With direction from state extension, the foundation is encouraged to sign the bus insurance form instead of the agent.  Janet Smith signed this and Belinda Darlinton witnessed it.

For Rec Lab Cascade County is responsible for hospitality.  All expenses incurred by Cascade County will be reimbursed by Fergus County.  Brooke Gerard moved to provide up to $2400 for snacks, Aimee Hachigan-Gould seconded it.  Motion carried

Old Business

Janet Smith provided an initial budget for each on the groups 

Total income:    37,590.00

Total Expenses: $29,635.00

Left over:             $7955.00

Belinda Darlinton moved to accept the budget as presented, Aimee Hachigan-Gould seconded it.  Motion carried.

Operating Policy changes:

Fran Gossack reviewed changed.   Current protocol is to use “must” instead of “will” or “shall”.  She will make these changes.  Other suggested can be referred to her by March 11th so that changes can be made and copies sent out 2 weeks before the next meeting.   She also presented the list of content that will be posted on the Cascade County 4H website, this was emailed to everyone.  April is working on the website and asked to see copies of everything that will be posted so that she can assist with formatting.  This is also the place were minutes and agendas will be posted. 

Brenda suggested some financial verbiage for the website.  She will write this up and share it with Fran. 

Aimee Hachigan-Gould expressed concern with more equally funding projects.  She thought using a percentage would be a good solution, unfortunately, there are some projects, especially new content that may need additional funding.  Janet Smith said having budgets from each group would help with this.  This will be tabled until the next meeting and after the Combined Campaign meeting that will be held on February 25th.  Allison Paul and Kathy Dunn volunteered to serve as foundation representatives on this committee. 

Video Project: 

Aimee Hachigan-Gould said that they were at a standstill with the project.  Eric Dunn would like to come and visit with the foundation about further direction.  He will be invited to come to the April meeting. Brook Gerard has been working with the teens in collecting video as well.  There was some confusion as to if the teen video will be combined with the foundation history video or two separate projects. 

New Business

Horse Committee Request:

The horse committee has requested $600 to provide meals during horse camp on May 2nd and 3rd.  Aimee Hachigan-Gould moved to provide up to $600 for meals for horse camp, Allison Paul seconded it.  Motion carried

Debit Card Proposal: 

It has been proposed to have a debit card in the office for different entities to use for online orders and local purchases.  The finance committee with currently working with the state to write up policy on usage.  Brook Gerard moved to approve a debit card to be used in accordance to the policy that is currently being written.  Aimee Hachigan-Gould seconded the motion.  Motion carried

There will also discussion about having an Amazon Prime account, tied to a centralized email.  Brenda moved for the foundation to pay for the prime account, Aimee seconded it.  Motion carried.  This process will also assist in finalizing our Amazon Smile Account for donations. 

Scholarship Committee:

Aimee Hachigan-Gould, Kathy Dunn and Belinda Darlinton volunteered to serve on the Scholarship Committee.

Brooke moved to adjourn the meeting at 8:05pm. Victoria seconded the motion. Motion Carried. The next meeting will be held on April 21 at 6:00pm.

Respectfully submitted,

Jamie Williams, Acting Secretary

Board Members Present:

Kathleen Bernhardt, Brenda Byrnes, Belinda Darlinton, Kathy Dunn, Aimee-Hachigian Gould, Jamie Williams, Janet Smith,  Victoria Kirby, Elizabeth Jennings, Allison Paul, Brooke Gerard

Board Members Absent:

Emma Atkinson

Members Present:

Fran Gossack, Samaria Kirby, Lisa Jassen, Annette Chandler, Dave Chandler, Bob Berg, Haley Tompers

Agents Present:

Rose Malisani

Guests Present:

None

Total Attendance: 

19

President, Janet Smith, called the meeting to order at 7:10 PM.

Minutes:

The minutes from the September 2019 meeting were sent to members previously. Jamie Williams moved to suspend with the reading of the minutes.  Aimee Hachigian-Gould seconded the motion. Motion Carried

Correspondence:

None.

Treasurer’s Report:

Kathy Dunn provided the financial report.  She reviewed the reports. Jamie Williams moved to accept the treasurer’s report as presented.  Kathleen Bernhardt seconded the motion.  Motion Carried

Finance Committee: 

Janet appointed the following to the Finance Committee: Kathleen Bernhardt, Brenda Byrnes, Kathy Dunn, Janet Smith, Brad Thurber and Fran GossackRose Malisani as agreed to help as needed until a new agent is hired.

Agent Report: 

Rose Malisani reported that they have five people interested in the county agent position and they are planning for phone interviews on November 25th and then in person in December.

Rose also reported that she had some questions from Molly McRory, a former 4-Her about when she could apply for scholarships.  Janet Smith agreed to call and explain how the scholarship applications work.

Rose reported that they have hired a second full time Administrative Assistant, Suzi Trebus.

Ambassador Report:

Hailey Tompers reported that they has a great time at the Halloween Hobnob. They are planning to have a quarterly county wide event.  The next one is sledding at Giant Springs Park after project day on December 14th.  The Ambassadors have teamed up with the mayor, Bob Kelly to collect scarfs to hang in the trees for the homeless folks. The ambassadors help with all of the county wide 4-H events.  

Treasurer’s training:

Brenda Byrnes and Lisa Jassen are planning for the officers of each of the 4-H organizations. It will be held at Anderson-ZurMuehlen on November 26th at 5:30 pm.

Videoreport

Kathy Dunn, Aimee Hachigian-Gould and Annette Chandler reported that they interviewed Dolly Dyer and Shirley Marxer. They have an hour and 40 minutes of video. They would like some suggestions as to the purpose of the video and who is the intended audience.  A general discussion followed indicating that it would be nice to have some short video option that could be used at Achievement night, and the state fair. Brooke Gerard and Haley Tompers agreed to help with the video. It was also noted that the Foundation started with 5 people who each donated $10.00 each in 1971.  It has grown from 2 figures, to currently 6 figures in almost 50 years. Cascade County was the first Foundation in the state, there are now 7 counties that have a foundation.

Amazon Smile Report:

Dave Chandler has been researching this and they have found that there is several that have been set up for the Cascade County 4-H Foundation.  He is narrowing down the one to use and researching how to get it set up. Appear the part that is missing is the account to deposit the money into on the website and the e-mail for the extension office.  Proceeds have to be able to be sent by direct deposit.

Policy Review Committee

Janet Smith appointed a policy review committee to review the by-laws and operating policies.  They are Dave Chandler, Kathy Dunn and Fran Gossack.

Rose Malisani asked about county wide events that the foundation will sponsor. The Horse leaders would like to request the Foundation pay $240.00 for the rental of Chestnut Valley Equine Center for the Cascade County 4-H Horse Show.  Aimee Hachigian-Gould moved that we authorize $240.00 for facilities for the show. Brooke Gerard seconded the motion.  Motion Carried. They will submit an invoice for this request.  She also noted that Shooting Sports may be requesting support for the insurance on their trailer for $144.80 and to pay for the archery venue of $300.00.

Kathy Dunn moved to adjourn the meeting. The motion was seconded by Brooke Gerard. Motion Carried. The meeting was adjourned.

Respectfully submitted,

Janet M. Smith, Acting Secretary

Board Members Present:

Kathleen Bernhardt, Brenda Byrnes, Dave Chandler, Belinda Darlinton, Kathy Dunn, Aimee-Hachigian Gould, Jamie Williams, Janet Smith, Bob Berg, Haley Tompers,

Board Members Absent:

Ruby Jennings

Members Present: 

Fran Gossack, Allison Paul, Brooke Gerard, Samaria Kirby, Victoria Kirby, Lisa Jassen, Elizabeth Jennings, Annette Chandler

Agents Present: 

Rose Malisani

Guests Present: 

None

Total Attendance: 

19

President, Dave Chandler, called the meeting to order at 6:10 PM.

Minutes:

The minutes from the November Annual 2018 meeting were sent to members previously.  Aimee Hachigian-Gould moved to suspend with the reading of the minutes.  Belinda Darlinton seconded the motion. Motion Carried

Correspondence:

None.

Treasurer’s Report:

Kathy Dunn provided the financial report.  She reviewed the annual reports and noted that assets and expenses are both up. Kathleen Bernhardt moved to accept the treasurer’s report as presented.  Aimee Hachigian-Gould seconded the motion.  Motion Carried

Annual Business: 

Dave explained that we need to elect 3 new board members and 2 youth members. The following recruits were nominated:  Allison Paul by Dave Chandler, Elizabeth Jennings by Janet Smith, Fran Gossack by Bob Berg, and Brooke Gerard by Kathy Dunn.  A motion was make by Brenda to close the nominations. The motion was seconded by Kathleen Bernhardt.

Motion Carried. A written vote was held and the three new board members are Allison Paul, Elizabeth Jennings, and Brooke Gerard. Written votes were collected by the secretary.

Haley Tompers reported she has two youth members for the board. They are Victoria Kirby and Emma Atkinson.  Aimee Hachigian-Gould moved that we elect the youth members by acclamation.  Kathleen Bernhardt seconded the motion. Motion Carried.

Election of Officers: 

The election of officers was held. Janet Smith was nominated for President.  Kathy Dunn moved to close the nomination and select by unanimous ballot.  Hailey Tompers seconded the motion.  Motion Carried. 

Belinda Darlinton was nominated for Vice President.  Brooke Gerard moved to close the nomination.  Jamie Williams seconded the motion.  Motion Carried. Brooke Gerard moved to elect by unanimous ballot. Aimee Hachigian-Gould seconded the Motion Carried.

Kathleen Bernhardt was nominated for Secretary. Brooke Gerard moved to close the nominations and elect by unanimous ballot. Aimee Hachigian-Gould seconded the motion.  Motion Carried.

President, Dave Chandler appointed Kathy Dunn to be the Treasurer.

Hailey Tompers moved to adjourn the meeting. The motion was seconded by Brooke Gerard. Motion Carried. The meeting was adjourned at 7:10 PM.

Respectfully submitted,

Janet M. Smith, Secretary

The U.S. Department of Agriculture (USDA), Montana State University and Montana State University Extension prohibit discrimination in all of their programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital and family status. Issued in furtherance of cooperative extension work in agriculture and home economics, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Dr. Cody Stone, Director of Extension, Montana State University, Bozeman, MT 59717.