Leaders Council meetings will be held the second Tuesday of every odd numbered month at 6:00 p.m. at the Extension Office. Special meetings may be called between regularly scheduled meetings and email notifications will be sent out to voting members in advance.

If you would like an item of business added to the agenda, please contact Allyssa Zoern, 4-H & Youth Development Agent at allyssa.zoern@montana.edu.

AGENDA AND MEETING PACKET

 

Orders of the Day

Call to Order - Keri Leggett

Pledges – Keri Leggett

Roll Call – Keri Leggett

Reading/Approval of Secretary’s Minutes – Jill Skinner

Reading of Correspondence – Jill Skinner

Reading of Treasurer’s Report – Heather Boberg

Guests

Committee and Other Reports

  • Ambassador Report – AJ Leggett
  • Agent Report – Allyssa Zoern
  • Communications – Laura Connell
  • Foods & Nutrition – Fran Gossack
  • Sewing & Textiles – Fran Gossack
  • Record Book & Achievement – Erin Doyon
  • State Fair Planning – Keri Leggett
  • Horse Leaders – Rose Malisani
  • Livestock Leaders – Rose Malisani
  • Shooting Sports Leaders – Samaria Kirby

Unfinished Business

New Business

For the Good of the Order

  • Share what fundraiser, event, etc. your club is doing – Club Leaders present at the meeting
  • Share tips, tricks, and strategies you are using to organize and lead your club that are working well that other clubs can benefit – Club Leaders present at the meeting

Announcements

CURRENT 4-H YEAR MINUTES

Alternatively, download a printable version of the May 11, 2021 UNAPPROVED Cascade County 4-H Leaders Council Meeting Minutes and Reports.

UNAPPROVED

Regular Meeting Minutes

The meeting was called to order by President Keri Leggett at 6:02 pm. Leaders and members in attendance included:

Council Members:

President Keri Leggett (Great Divide), Secretary Jill Skinner (Great Divide), Vice President Samaria Kirby (Trouble Shooters), Treasurer Heather Boberg (Eden Livestock)

Ulm Pichkun: Ginger Murphy (Horse Leader), Leann Murphy, Sandy Harshaw-Irwin

Running Free: Janet Smith

Great Divide: Drew Skinner

Trouble Shooters: Victoria Kirby

Circle S: N/A

Tiger Butte: N/A

Montana Sunsets: Fran Gossack

Big Sky Explorers: Erin Doyon

Highwood Hustlers: N/A

Eden Livestock: N/A

Agents: Allyssa Zoern, Rose Malisani

Pledges:

Drew Skinner led the Pledges

Secretary’s Report:

President Keri Leggett gave everyone a minute to read through the March meeting minutes. Keri asked for any corrections or additions. Minutes approved as presented.

Correspondence:

No Correspondence

Treasurers Report:

Heather Boberg reported $42,070.29 in total liabilities and equity. There is $25 in savings.
Total: $42,095.29 ***Report accepted as presented.

Committee Reports

Ambassadors Report:

No report submitted. Keri Leggett reported in person.

Applications for the upcoming Ambassador year are due Friday May 14th. One application has been turned in so far. One year terms with unlimited terms.

Keri is not returning as team leader for the upcoming year. Allyssa will take over for this year.

Agent Report:

Allyssa Zoern reported in person.

Enrollment Report • 287 Members & 104 Volunteers
Curriculum Update • 2021 Project Changes. Quilting, Crochet, Knitting, Embroidery will change from Beginner, Intermediate, Advanced to Level 1, 2, 3. Independent Study will be changed to “Project Name” Advanced o Self-Determined will be changed to “Project Name” Self-Designed. Home Environment will be changed to Interior Design. Ready to Wear will be changed to Shopping in Style. Hunting/Wildlife will be changed to Hunting. The book name will remain Hunting/Wildlife Projects Added to Clover (become state level projects): Market Rabbit, Market Poultry, Rabbit Breeding, Poultry Breeding. Projects Removed from Clover: Bicycle, Child Development, Party Planner, Theater Arts, Communications, The MT books (Clover Communications) will be kept and moved to support materials, Service-Learning Books will be moved to support materials, 4-H Lifetime Fitness, 4-H Ready, set, go, and Fast Foods will be removed from the Additional Resources Section

Project Day: the last Project Day of the year will be held on May 15. This year we held 15 Project Days from November-May. We decided to give Cloverbuds and Robotics their own Project Days due to COVID limitations. Project Day workshops included Cloverbuds, Robotics, Cat, Poultry, Rabbit, Sewing, Cooking, Baking, Needle Felting, Photography, Home Environment, and Club Officer Training. Hopefully we will be able to hold “traditional” Project Days next year. So far this year, we have spent about $708.88 on Project Day supplies.

Adult Volunteer Training: The MT 4-H Center will be rolling out new volunteer training starting fall 2021. This training will be required of ALL MT 4-H Volunteers. Some sort of volunteer training will be required every year from this point forward. Returning volunteers will have a new training to go through every year. The training will be available online, and Allyssa will be holding an in-person session for those who do not wish to complete the training online.

Thank You: This year has not been easy, but Cascade County 4-H still offered many project workshops, clinics, meetings, and camps to our enrolled youth. Thank you for your willingness to follow all of the COVID guidelines and keep everyone safe!

Communications Report:

See attached report submitted by Laura Connell.

Foods and Nutrition Committee:

See attached report submitted by Fran Gossack.

Might have a stir ups competition but the group is a younger group so will be modified.

Sewing and Textiles Committees:

See attached report submitted by Fran Gossack.

Record Book & Achievement:

No report submitted.

Organizational Leaders have received record book materials.

State Fair Planning Committee:

No report submitted. Keri Leggett reported in person.
Met will fair organizers last month and FAIR IS A GO!!
4-H will have our own building this year – Harvest Building by the barns. Committee is planning a walk through soon so they can figure out a layout. Fair Entry will be coming out soon. Static Judging will be July 29th from 10 AM to 8 PM. Judging will take place in the Harvest building as well.

Horse Leaders Report:

See attached report submitted by Rose Malisani.

Horse camp went great and was held in conjunction with the horse fair at the 406 arena. Great turnout; lots of fun educational activities for horse kids.

English clinic scheduled this Sunday.

Livestock Leader Report:

See attached report submitted by Rose Malisani.

Livestock show and sale coming together nicely. Will be online and in person

Shooting Sports Committee:

See attached report submitted by Samaria Kirby.


State results will come in over the next few weeks.

Unfinished Business

Debit Card for Leaders Council:

Debit card is now in the office and ready for use.

New Business

Camp:

63 kids signed up for camp, 9 JD’s, 11 chaperones, 1 camp director, 2 cooks (Janet & Cindy), 2 healthcare ladies, 1 agent.
A couple kids signed up with severe allergies so working to meet those needs.

Food for camp has previously been purchased on a personal credit card then reimbursed around $2500. Janet will be doing the shopping soon and would like to use the Leaders Council Debit card for the purchases.


Sandy Harshaw-Irwin moved to let Janet take and use the Leaders Council debit card to make purchases for 4-H camp. Samaria Kirby seconded the motion. All were in favor. MOTION CARRIED***

July meeting date change:

July Leaders Council meeting will be July 6, 2021.

For the Good of Order

Running Free:

Janet Smith reported that the club helped lay 2 pallets of sod at Toby’s Crisis Nursery. With help from the Peoples Partner Grant, the younger members purchased $200 of supplies for Toby’s House. They are also working on getting them a freezer to hold donations. They also purchased tutoring supplies for the receiving home. All activities have been very rewarding for the club.

Ulm Pishkun:

Will be painting the U in Ulm in a couple weeks. They will also plant flowers at the post office and clean the front of the building. They will also take fake flowers to the cemetery.

Big Sky Explorers:

Helped plant seeds at the Hope Falls Ranch in Vaughn. They offer animal and horse therapy. They are raising money to build an arena.

Eden Livestock:

Club put together May Day baskets with bulbs and other goodies to hand out to the community. They will also be mowing the cemetery soon.

Great Divide:

Club will be meeting at the Rivers Edge Trail June 13th to pull spotted knapweed. Club members have worked hard on presentations and education leading up to event.


A motion to adjourn the meeting was made by Erin Doyon. Samaria Kirby seconded the motion. Motion Carried. Meeting was adjourned at 6:40 pm.


Next Meeting will be held on July 6th at 6:00 pm the extension office.

Submitted by Jill Skinner

Committee Reports

Ambassadors Report:

No report submitted.

Communications Report:

Report submitted by Laura Connell.

Next meeting to be determined.

Looking forward to state fair! We can always use judges so please contact Laura, Stephanie, or Allyssa if you are interested.

Foods and Nutrition Report:

Report submitted by Fran Gossack

A request has gone out to find out if any member is interested in the Stir-Ups foods competition, especially anyone old enough to qualify for Congress. Foods Festival (Edible
Arts, Daily Foods, Baked Foods, and Table setting) will be during Fair time, but how and where has yet to be determined. Information is available from the office on the different contests. Fran could do a virtual lesson for interested members.

Sewing and Textiles Report:

Report submitted by Fran Gossack

March Project Day covered some first year sewing information and the sewer worked on a pillowcase. April Project Day again covered some basic sewing skills and the sewer made a potholder. May Project Day will feature making a butcher apron from the project manual. Fashion Revue and Quilt Show will be held May 27 at 5:00 p.m.

BABY BLANKET: Fran Gossack

The Baby Blankets community service project is still on hold.

Record books and Achievement Report:

No report submitted.

State Fair Planning:

No report submitted.

Horse Leaders Report:

Report submitted by Rose Malisani.

Horse Leaders Meeting

The next meeting of the Cascade County 4-H Horse Leaders will be on Tuesday, Tuesday, May 3 at 5:30 pm at the Extension Office. Leaders also can participate via WebEx.

Montana State 4-H Horse Events

The Montana State 4-H offices are volunteers are planning the Working Ranch Horse Finals from August 28-29 at the 406 Arena in Vaughn and the Montana State 4-H Horse Show from September 24-26 at the Cottonwood Event Center in Joliet. Registration for both events opens June 1. The Extension office will have registration packets available as well as the Montana 4-H State Horse Events Facebook page.

2021 Montana State Horse Show Judges

The 2021 Montana State Horse Show judges are Ms. Gloude from Denver, CO and Leanne Williams from Erie, CO. Ms. Gloude started her horse career in 4-H and has been training and showing quarter horses for over 40 years. She spends a lot of her time teaching youth who either want a show career or just learn and enjoy their horse outside of showing. Ms. Williams started her horse career with 8 years of 4-H and learning a lot about sportsmanship and horse care. This was the beginning of her carrier of 25 years training and showing horses. She is a huge fan of 4-H and loves to see how youth work with their horses.

4-H State Horse Show T-Shirt Design Contest

Help us design the t-shirt for the 2021 Montana State 4-H Horse Show! Send your design or phot by July to Ben Hauptman at ben.hauptman@montana.edu  and Karen Palmer at kpalmer@co.granite.mt.us Resolution preferred is 300 PPI in a JPEG format. Winning design may be altered to fit T-shirt.

4-H English Series: Open Rides and Clinic

The 4-H Horse Leaders are offering an English Series which includes open rides and a clinic. The clinic will be on May 16 at the Chesnut Valley Equine Center. The clinician is Renae Talton who began riding horses as a youth in Montana in 4-H. Renae started competing on the local jumper circuit and transitioned to eventing in her teens. She moved to North Carolina, taking the horses, & started her east coast training in the eventing world with some great trainers. Her main focus is on dressage where she fell in love with the discipline. She has earned both a USDF Bronze medal & USDF Silver medal. Her thirst for learning has put her in contact with classical dressage judges, trainers, coaches, and educated mounts. Contact the Extension office at (406) 454-6980 or email rose.malisani@montana.edu for a registration form or more information. Questions regarding the series can be directed to Desiree Roth at (406) 590-7911.

Upcoming Events

May 1: 4-H enrollment closes.
May 1-2: Horse Camp
May 1: Sheep and Goat in possession and EAR TAGGED
May 1: Rabbit and Chicken Meat Pens in possession
May 4: Cascade County 4-H Livestock Leaders Meeting
May 5: Sheep and Goat Intent to Enter and full body photo due
May 12: Last day to submit Market Sheep and Goat Intent to Enter forms with a $25 late fee. No forms accepted after May 12.
May 15: Duck Meat Pen in possession
May 26: Meat Pen Intent to Enter for turkey, rabbit, chicken, and duck due
June 1: Breeding project record books to Cascade County Extension office
June 1: Cascade County 4-H Livestock Leaders Meeting
May 28: Cascade County 4-H Livestock Show and Sale entry forms due.
June 4: Last day for to enter the Cascade County 4-H Livestock Show and Sale. No forms will be accepted after June 4. Late fees will apply.
June 2: Last day to submit Meat Pen Intent to Enter forms with a $25 late fee. No forms accepted after June 2.
June 22: Mandatory Record Book Interviews for Cascade County 4-H Livestock Show and Sale for 4-H members in Chesnut Valley, Great Divide, and Ulm Pishkun Clubs.
June 29: Mandatory Record Book Interviews for Cascade County 4-H Livestock Show and Sale for 4-H members in Circle S, Eden Livestock, Galloping Guns, Giffen Coulee, Running Free, and Tiger Butte
July 8-10: Cascade County 4-H Livestock Show and Sale
July 12-17: Montana 4-H Congress
July 23: Cascade County 4-H Horse Show
July 24: Cascade and Teton Counties Working Ranch Horse Competition
July 30-August 7: Montana State Fair
Aug. 28-29: Montana State 4-H Working Ranch Horse Finals
Sept. 24-26: Montana State 4-H Horse Show

Livestock Leaders Report:

Report submitted by Rose Malisani.

Livestock Leaders Meeting

The next meeting of the Cascade County 4-H Livestock Leaders will be on Tuesday, May 3 at 7:00 pm at the Extension Office. Leaders also can participate via WebEx.

The Cascade County 4-H Livestock Show and Sale will be July 8-10, 2021 at the Montana ExpoPark’s Livestock Pavilion in Great Falls, MT. The tentative agenda will be:

  • July 8: Check and weigh-in.
  • July 9: Market animal, rabbit, poultry, and supreme breeding female classes. SALE at 6:00 p.m.
  • July 10: Showmanship, round robin, and award presentation.

The large animal judge will be Makae Nack, former MSU livestock judging team member. The small animal judge will be Lacey Lanaghan. Lacey has judged rabbit and poultry for many years and is an American Rabbit Breeders Association judge. ENTRY FORMS for the show and sale are due by May 28, 2020. A $10 late fee will be applied if submitted after June 4, 2021. NO late entries accepted after June 4, 2021.

Record Book Interviews

4-H members who are planning on showing at the county show MUST attend the project book review on either Tuesday, June 22 or 29, 2021. 4-H members in Chesnut Valley, Great Divide, and Ulm Pishkun will interview on Tuesday, June 22, 2021 and 4-H members in Circle S, Eden Livestock, Galloping Guns, Giffen Coulee, Running Free, and Tiger Butte will interview on Tuesday, June 29, 2021. Interviews begin at 5:30 p.m. at the MSU Cascade County Extension office. Project book review is a first-come, first serve. Each project book must contain:

  1. Project book with 7 activities and expectation of completing.
  2. 3-5 learning experiences
  3. Animal journal with current records
  4. My 4-H Year.

4-H members who do not have their project books reviewed will not be allowed to show or sell. Please contact the Extension office immediately at (406) 454-6980 if you have a conflict that evening.

Breeding Project Books

Breeding project books are due to the Extension office by Tuesday, June 1, 2021. 4-H members submitting a breeding project book may show a female with offspring at the Cascade County 4-H Livestock Show on Thursday, July 8, 2021. 4-H members submitting a breeding project book will interview on Tuesday, June 22, 2021 and Tuesday, June 29, 2021. 4-H members in Chesnut Valley, Great Divide, and Ulm Pishkun will interview on Tuesday, June 22, 2021 and 4-H members in Circle S, Eden Livestock, Galloping Guns, Giffen Coulee, Running Free, and Tiger Butte will interview on Tuesday, June 29, 2021.

Weight Watchers

Western Ranch Supply (4000 River Drive N, Great Falls) is hosting a monthly market animal weigh-in on May 8, June 5, and July 3. Visit www.westernranchsupply.com to register and for more information.

Intent to Enter forms

are available at the MSU Cascade County Extension office for goats, sheep, rabbits, and poultry. Ear tags (goats and sheep), a tattoo kit (rabbit), and leg bands (poultry) are also available at the MSU Cascade County Extension office. Animals must have a form of identification (ear tag, tattoo, or leg band) when the animal is Indented to Enter. FULL BODY PHOTO(S) showing the ear tag for goat, sheep, and swine in the animal is required with the Intent to Enter form. Important dates for each species in the upcoming dates of the 4-H newsletter.
Intent to Enter Reminders:

  • The 4-H member and a parent MUST sign the form.
  • Fill out the form completely. Animal descriptions of color, unique markings, and complete mailing address of the breeder. Forms missing information will not be accepted.
  • A photo showing the full body of the animal with the ear tag installed that clearly shows the ear tag number is required. 4-H members are encouraged to get their ear tags early and take the pictures before the weather gets bad.
  • Intent forms can be turned in before the deadline for all species.
  • Note: The Intent to Enter does not automatically enter your market animal in the Cascade County 4-H Show and Sale. You must fill out a separate Cascade County Livestock Show Entry Form.

Cascade County 4-H Shooting Sports Leaders Committee Report:

Report submitted by Samaria Kirby.

Archery postal tournament had 153 participants. Air gun postal tournament had 101 participants. Victoria Kirby got certified in rifle, Elizabeth Juhl got certified in archery, & Samaria Kirby got certified in Hunting/Wildlife. Shotgun and .22 rifles are still going on with kids learning lots in both areas. Shooting Sports members will be helping with the State Trap shoot in July.

Alternatively, download a printable version of the March 9, 2021 Cascade County 4-H Leaders Council Meeting Minutes and Reports.

APPROVED

Date: March 9, 2021

Location: Extension Office Classroom and WebEx

Call to Order:

The meeting was called to order by President Keri Leggett at 6:03 pm. Leaders and members in attendance included:

Council Members: President Keri Leggett (Great Divide), Secretary Jill Skinner (Great Divide), Vice President Samaria Kirby (Trouble Shooters), Treasurer Heather Boberg (Eden Livestock)

Ulm Pishkun: Brook Gerard (Livestock Leader), Ginger Murphy (Horse Leader), Leann Murphy

Running Free: Janet Smith

Great Divide: A.J. Leggett (Ambassador Rep)

Big Sky Explorers: N/A

Trouble Shooters: Victoria Kirby

Highwood Hustlers: N/A

Montana Sunsets: N/A

Circle S: N/A

Eden Livestock: N/A

Tiger Butte: N/A

Agents: Allyssa Zoern

No Club Affiliation: Ashley Wells

Pledges:

Leann Murphy led the Pledges

Secretary’s Report:

President Keri Leggett gave everyone a minute to read through the January meeting minutes. Keri asked for any corrections or additions. Minutes approved as presented.

Correspondence:

No Correspondence

Treasurers Report:

Heather Boberg reported $37,998.36 in total liabilities and equity. There is $25 in savings.

Report accepted as presented.

Committee Reports

Ambassadors Report:

See attached report.

Agent Report:

Allyssa Zoern reported in person.

Enrollment

 270 youth & 99 volunteers

Camp

11 JDs, 11 chaperones, 2 cooks, 1 nurse, and Allyssa

Camper application will go out once I get a plan through CCHD 

We are going to have to limit the number of campers that can come

4-H Institute

For me and Rose will be April 27 and 28 in Missoula.

Record Books

Start talking about them now with your clubs

Exchange

Waiting to hear back from MSU if we can travel in 2021

Fundraising is going well

Congress

Planning for face to face with some modifications

Fair

Stated planning but nothing is for sure yet

Communications Report:

No Report Submitted.

Communications contest was held February 8th and March 1st. They offered in person or web but all participants chose in person. They had 43 entries. Everything went very smooth.

Foods and Nutrition Committee:

See attached report submitted by Fran Gossack.

Sewing and Textiles Committees:

See attached report submitted by Fran Gossack.

Record Book & Achievement:

No report submitted.

They are planning a record book workshop during May Project Days.

State Fair Planning Committee:

No report submitted. Keri Leggett reported in person.

Last meeting was canceled due to cold weather. The meeting was to discuss the 2021 fair with the fair administration. It has not yet been rescheduled.

Hopefully the fair will be a go and the start date is planned for July 30, 2021.

Allyssa is updating the fair premium book with dates. Fair Entry does not have a late entry option.

Horse Leaders Report:

See attached report submitted by Rose Malisani.

Great clinics coming up and Horse camp is being planned.

LIVESTOCK LEADERS REPORT:

See attached report submitted by Rose Malisani.

Last A.I. clinic went great. County Livestock show and sale are currently being planned.

Shooting Sports Committee:

No report submitted.

All areas are going good. Virtual tournament coming up will have 23 participants. 22 rifle registrations end Friday. Shotgun Registration is due March 26th.

Unfinished Business

Fair Entry:

Allyssa checked into downgrading to Tier 2. Normally they do not do this, but they allowed it. We will probably only use it for static exhibits this year. Cost was $750.00

Debit Card for Leaders Council:

Debit Card Policy passed through Foundation.

Debit card will be kept in the office in a lock box. You need to be a Leaders Council account signer with an expenditure form to use the debit card. Non-signers must be approved in the minutes with an expenditure form before using the debit card.

Current approved signers: Keri Leggett, Heather Boberg, Samaria Kirby, and Jill Skinner.

Jill will call Montana Credit Union to see what steps need to be taken to get the debit card; will follow up with an email.

New Business

Newsletter:

Allyssa has been including a scavenger hunt in each month’s newsletter. She would like to have a bin of prizes for winners to choose from. Can she have a budget established to purchase prizes?

***Janet Smith motioned to budget $150.00 for prizes. Ashley Wells seconded the motion. ALL WERE IN FAVOR. MOTION CARRIED.

Fall Cluster:

Electric City Kennel Club reached out to Brook to see if kids would be interested in helping at the dog show coming up on September 18th and 19th. They would help as ring stewards, ring care, and move courses.

Could be project specific kids or a club if interested. Will also talk with Ashley Adkins.

For the Good of Order

New Leader: Ashley Wells is a new leader that just moved here from Idaho. She has not yet connected with a club but is interested in helping where she can.

Running Free: Janet Smith reported that the club went snow shoeing at Silver Crest and had a great time. They borrowed shoes from the Lewis and Clark Interpretive Center for free.

Ulm Pishkun: They held their annual egg stuffing for the Ulm Easter Egg Hunt which will take place on April 3rd at 10:00 AM. Their outside community service project will begin in May.

Big Sky Explorers: Erin sets goals for record book at each meeting; Kids get points for completing projects and get to spend points at the “store”.

Eden Livestock: Leaders assigned a Pulse Crop project and each kid had to do a 2-minute presentation on what they learned. Kids liked it and said they learned a lot. A motion to adjourn the meeting was made by Janet Smith.  Samaria Kirby seconded the motion. Motion Carried. Meeting was adjourned at 6:48 pm.

Next Meeting will be held on May 11th at the extension office.

Submitted by Jill Skinner

COMMITTEE REPORTS

Ambassadors Report:

Report submitted by:  Ambassadors

Next meeting date:  TBA

Report:  We provided assistance for the Communications Contest and have been participating in the Leadership Academy.  We are tying up loose ends from last year's community service project that was delayed due to COVID as well as trying to coordinate a small scale project for the remainder of this year.  Additionally, be on the lookout for details about our upcoming photography challenge. Ambassador applications will be opening up soon.  If you have any questions about becoming a member of the team, you can contact the current Ambassador Team members and advisor or the Extension Office.  

Planned education:  As always if your club has an event that you would like us to help with or if you would like us to visit one of your club meetings, let us know. 

Communications Report:

No report submitted.

Foods and Nutrition Report:

Report submitted by Fran Gossack

Project Day has included a Foods workshop --- Cindy & Emily Berg and Amy Frantzich have been the presenters.  The kids are having fun and signup fills fast.  Let us know what types of cooking members want to learn.  There will be a virtual cooking class with Brenda C. on March 13.  We are planning to hold virtual/in-person cooking contests.  Stir Ups in May will be in-person following COVID guidelines. We are considering offering cake decorating on the first weekend of the month and will do a contest sometime.  Foods Festival (Edible Arts, Daily Foods, Baked Foods, and Table setting) will be at Fair time, perhaps in-person at the 4-H office.  There may be a how-to work workshop.  Fran could do a virtual lesson for interested members.

Sewing and Textiles Report:

 Report submitted by Fran Gossack

  • No one signed up for February project day.  March we’ll cover first year sewing information and create a pillowcase.  Fashion Revue and Quilt Show will be held in May virtually/in-person.
  • BABY BLANKETS: For now baby blankets are on hold.

Record books and Achievement Report:

No report submitted.

State Fair Planning:

No report submitted.

Horse Leaders Report:

Report submitted by Rose Malisani.

Horse Leaders Meeting

The next meeting of the Cascade County 4-H Horse Leaders will be on Tuesday, March 2 at 5:30 pm at the Extension Office. Leaders also can participate via WebEx. Agenda items include planning education opportunities, county horse show, horse camp, State Fair horse show, and clinics.

4-H Horse Artificial Insemination and Embryo Transfer Workshop

Veterinarian, Jack Newman, will host a horse artificial insemination and embryo transfer workshop at Newman Stables (626 40th Ave S, Great Falls, MT) on Saturday, March 20 at 10:00 a.m. Dr. Newman has been working with horse owners for decades in breeding horses in Great Falls. This workshop will be interactive and informative! The interactive laboratory is limited to 30 youth. Parents are asked to drop off their children at the Newman Stables at 9:45 a.m. and pick them up at 11:30 a.m. Masks are required. Please RSVP by visiting https://montana.qualtrics.com/jfe/form/SV_3UkxtJEqTnCUmKa. You will receive a message stating, “thank you for completing the survey” after you have registered.

4-H English Series: Open Rides and Clinic

The 4-H Horse Leaders are offering an English Series which includes open rides and a clinic. The open rides will be on April 1 and 15 at Newman Stables and the clinic will be on May 16 at the Chestnut Valley Equine Center. The clinician is Renae Talton who began riding horses as a youth in Montana in 4-H. Renae started competing on the local jumper circuit and transitioned to eventing in her teens. She moved to North Carolina, taking the horses, & started her east coast training in the eventing world with some great trainers. Her main focus is on dressage where she fell in love with the discipline. She has earned both a USDF Bronze medal & USDF Silver medal. Her thirst for learning has put her in contact with classical dressage judges, trainers, coaches, and educated mounts. Contact the Extension office at (406) 454-6980 or email rose.malisani@montana.edu for a registration form or more information. Questions regarding the series can be directed to Desiree Roth at (406) 590-7911.

4-H Patterns Workshop

Have you ever looked at a pattern and wonder what all those lines and drawings meant? The 4-H Horse Leaders have a workshop for you! The workshop will focus on how to read a pattern, maneuvers performed during a pattern, and how to practice the pattern. Youth will be able to then make their own patterns and practice with each other. The workshop will be on April 27 at Newman Stables (626 40th Ave S, Great Falls) beginning at 6:00 p.m. Registration information will be emailed to families from Rose at a later date.

Upcoming Events

March 2: Cascade County 4-H Livestock Leaders Meeting

March 15: Turkey Meat Pen in possession

April 6: Cascade County 4-H Livestock Leaders Meeting

April 15: Swine in possession and EAR TAGGED

April 21: Swine Intent to Enter and full body photo due

April 28: Last day to submit Market Swine Intent to Enter forms with a $25 late fee. No forms accepted after April 28.

May 1: 4-H enrollment closes.

May 1-2: Horse Camp  

May 1: Sheep and Goat in possession and EAR TAGGED

May 1: Rabbit and Chicken Meat Pens in possession 

May 4: Cascade County 4-H Livestock Leaders Meeting

May 5: Sheep and Goat Intent to Enter and full body photo due

May 12: Last day to submit Market Sheep and Goat Intent to Enter forms with a $25 late fee. No forms accepted after May 12.

May 15: Duck Meat Pen in possession 

May 26: Meat Pen Intent to Enter for turkey, rabbit, chicken, and duck due

June 1: Breeding project record books to Cascade County Extension office

June 1: Cascade County 4-H Livestock Leaders Meeting

June 4: Cascade County 4-H Livestock Show and Sale entry forms due.

June 11: Last day for to enter the Cascade County 4-H Livestock Show and Sale. No forms will be accepted after June 11. Late fees will apply.

June 2: Last day to submit Meat Pen Intent to Enter forms with a $25 late fee. No forms accepted after June 2.

June 21: Mandatory Record Book Interviews for Cascade County 4-H Livestock Show and Sale.

July 8-10: Cascade County 4-H Livestock Show and Sale

July 12-17: Montana 4-H Congress

July 23: Cascade County 4-H Horse Show

July 24: Cascade and Teton Counties Working Ranch Horse Competition

July 30-August 7: Montana State Fair

Aug. 28-29: Montana State 4-H Working Ranch Horse Finals

Sept. 24-26: Montana State 4-H Horse Show

Livestock Leaders Report:

Report submitted by Rose Malisani.

Livestock Leaders Meeting

The next meeting of the Cascade County 4-H Livestock Leaders will be on Tuesday, March 2 at 7:00 pm at the Extension Office. Leaders also can participate via WebEx. Agenda items include planning education opportunities, county livestock show and sale, budget, and clinics. 

Rabbit Hemorrhagic Disease

4-H members with rabbits should take extra precaution as rabbit hemorrhagic disease (RHDV2) has been found in Yellowstone County. RHDV2 is fatal to both domestic and wild rabbits and is a foreign animal disease. It is extremely contagious with sometimes the only signs being sudden death. Please evaluate your rabbits for blood stained noses from internal bleeding. RHDV2 is resistant to extreme temperatures and can be spread easily. Since there isn’t a vaccine for RHDV2, rabbit owners will need to be careful by not allowing pet or wild rabbits to have contact with other rabbits, not allow visitors to handle rabbits without protective clothing, wash hands with warm soapy water before and after entering a rabbit’s area, do not introduce new rabbits from unknown sources, quarantine new rabbits before introducing to rabbits for 30 days, and sanitize all equipment and cages. The American Rabbit Breeders Association is recommending no events with rabbits be allowed within a 250 mile radius of Billings for 60 days. 

Livestock Quality Assurance

4-H members enrolled in livestock projects (beef, goat, sheep, poultry, rabbit, and swine) MUST complete Livestock Quality Assurance. 4-H members need to take Livestock Quality Assurance once as a junior member (9-13 years old) and once as a senior member (14 years old and older). 4-H club leaders will a host LQA training at either a club meeting or host a special meeting for those 4-H members who must take LQA instead of 4-H members coming into the Extension office. Your 4-H club leader will be in contact with you to set up a date for LQA. Please contact Rose at rose.malisani@montana.edu or (406) 45-6980 if you are still deciding on a club and need LQA. 4-H members must take an essay/test to show they have been trained in LQA for 2021. Your 4-H club leader will pick up the essay/test, administer the essay/test, and submit them to me at the MSU Cascade County Extension office. Due date is April 30, 2021.

4-H Rabbit Project Days for March and April

Jenna Sasek, senior 4-H member will be presenting at both the March 20 and April 17 project days at the Extension office. She will go over the Standards of perfection, reasons, picking a quality breed and project books on March 20 from 9:30 a.m. to 12:00 p.m.  The April 17 workshop from 9:00 to 10:30 a.m. will feature starting your own rabbit breeding project, meat pens, and project books. A SignUp Genius link will be emailed so please register for these awesome workshops! 4-H members attending the rabbit project day are asked not to bring rabbits and wash hands and change clothes if they handle rabbits before the project day as Jenna will bring her own rabbits.

Intent to Enter forms are available at the MSU Cascade County Extension office for goats, sheep, swine, rabbits, and poultry. Ear tags (goats, sheep, and swine), a tattoo kit (rabbit), and leg bands (poultry) are also available at the MSU Cascade County Extension office. Animals must have a form of identification (ear tag, tattoo, or leg band) when the animal is Indented to Enter. FULL BODY PHOTO(S) showing the ear tag for goat, sheep, and swine in the animal is required with the Intent to Enter form. Important dates for each species in the upcoming dates of the 4-H newsletter. 

Mark your calendar!

The 4-H Livestock Leaders will have a “how to feed” your sheep, goat, and swine workshop on Sunday, April 18 from 2:00 to 4:00 p.m. at the Extension office. 

Intent to Enter Reminders:

  • The 4-H member and a parent MUST sign the form. 
  • Fill out the form completely. Animal descriptions of color, unique markings, and complete mailing address of the breeder. Forms missing information will not be accepted.
  • A photo showing the full body of the animal with the ear tag installed that clearly shows the ear tag number is required. 4-H members are encouraged to get their ear tags early and take the pictures before the weather gets bad. 
  • Intent forms can be turned in before the deadline for all species.
  • Note: The Intent to Enter does not automatically enter your market animal in the Cascade County 4-H Show and Sale. You must fill out a separate Cascade County Livestock Show Entry Form.

Cascade County 4-H Shooting Sports Leaders Committee Report:

No report submitted

Alternatively, download a printable version of the January 12, 2021 Cascade County 4-H Leaders Council meeting minutes.

APPROVED MINUTES

Cascade County 4-H Leaders Council Regular Meeting Minutes

Date: January 12, 2021

Location: MSU Extension office and WebEx

Call to Order:

The meeting was called to order by President Keri Leggett at 6:03 pm. Leaders and members in attendance included:

Council Members: President Keri Leggett (Great Divide), Secretary Jill Skinner (Great Divide), Vice President Samaria Kirby (Trouble Shooters), Heather Boberg (Treasurer)

Ulm Pishkun: Brook Gerard – WEB (Livestock Leader), Sandy Harshaw-Irwin, Ben Bailey Running Free: Janet Smith, Brendan Hassle

Great Divide: Jill Skinner, Keri Leggett Big Sky Explorers: N/A

Trouble Shooters: Samaria Kirby, Victoria Kirby, Coya Williams Highwood Hustlers: Kathy Dunn

Creative Clovers: Laura Connell – WEB

Eden Livestock: Heather Boberg, Kayla and Lyle Grossman Montana Sunsets: N/A

Circle S: N/A

Tiger Butte: Lisa Jassen - WEB Griffin Coulee: N/A

Chestnut Valley: N/A

Agents: Allyssa Zoern, Rose Malisani

Pledges:

Victoria Kirby led the pledges.

Secretary’s Report:

President Keri Leggett gave everyone a minute to read through the November 2020 meeting minutes. Keri asked for any corrections or additions.


Minutes APPROVED as presented.

Correspondence:

Thank you from Walt and Vicki Johnson for award. Letter from Benefis Foundation requesting a donation. Thank from 4-H Foundation.

Treasurers Report:

Heather Boberg reported: $36,848.17 in total liabilities and equity. There is $25 in savings. Report accepted as presented.

COMMITTEE REPORTS

Ambassadors Report:

No report submitted.

They have been attending the leadership Zoom meetings on Sundays and have also been helping with Leadership Academy.

Agent Report:

No report submitted. Allyssa reported in person.

Enrollment

  • 249 active enrolled youth
  • 1 pending youth
  • 88 active enrolled adult leaders
  • 9 pending leaders
  • 58 new youth
  • 16 new volunteers

COVID Policy and procedure is currently remaining the same.

  • Masks at every event
  • 25 people maximum
  • Remain socially distanced if possible.

New Family Orientation

  • Will be held virtually on Feb. 3 at 6:00 pm
  • 10 families currently signed up
  • Going to be a yearly event
  • Will be in person in the future

Legislative Breakfast and Citizenship Seminar

  • Breakfast – Opportunity for youth and adult volunteers to talk to leg. Important because they decide how much money Extension and 4-H get.
  • Seminar – Youth 13+ learn about legislation and government. They meet youth from other parts of MT. This year will not count as your “one year of attendance max.”

Dog

  • Met with Ashley Adkins, dog leader.
  • We will be offering dog obedience classes at the Extension Office April 27-June 15 on Tuesday nights.
  • We will be having a dog show on Saturday June 19. Location TBD.

Camp

  • Scheduled for June 6-9.
  • JD Day on the 5th
  • Chaperone and JD apps are out and due by Feb. 5.
  • The first planning meeting is the 9th of Feb.
  • Hoping to have camp but not 100% sure yet.
  • Would rather have it planned than not.

Please make sure you are sharing 4-H event information with your clubs and the new people understand the events. They get my emails, but it doesn’t hurt to mention the events and deadlines again.

Communications Report:

See report below.

They are looking for volunteers to work communications contest. Will be virtual and in person February 8th and 11th. Four kids currently signed up.

Foods and Nutrition Committee:

No report submitted.

January project day had 12 kids attend to make scones. Class filled up fast.

Sewing and Textiles Committees:

No report submitted.

Trying to plan a February project day.

Record Book & Achievement:

No report submitted.

They have not met recently. Record book forms were sent to leaders. Record books can be done online in Z Suites. Coya Williams said her kids have used it and really like it so far.

State Fair Planning Committee:

No report submitted.

Have not met recently. Not sure how fair will look this year.

Horse Leaders Report:

See report below submitted by Rose Malisani.

Went through Bylaws and budget at January 5th meeting. There will be several labs and clinics coming up – watch email for dates and sign ups. Horse camp will be May 1st. They are planning an English Clinic series. Lisa Jassen will do another working ranch horse clinic in coming months.

LIVESTOCK LEADERS REPORT:

See report below submitted by Rose Malisani.

Met via WEB-EX January 5th to discuss budget and plan for the livestock show. They have two plans in place – Hybrid and virtual.

Beef weight in this Saturday at Western Livestock Auction.

Feb 23rd there will be an Artificial Insemination Clinic with Dana Obretch.

LQA assessments will be passed out to clubs. Leaders will administer the test to members in need. Club leaders notified of which kids need it.

Shooting Sports Committee:

No report submitted.

Archery - All three sessions are filled up. Upcoming dates:

Jan 21 – 22 pistol Jan 18 – Air rifle March 16 – 22 rifle April – Shotgun

Unfinished Business

FairEntry:

Are we going to renew? Z Suites still has nothing for this. FairEntry was used for Archery and shooting sports last year.

Horse show has a new program so they will not use FairEntry. Shooting sports liked the program.

Could be used for Static judging.

Will look into cost tiers to see if we can downgrade to a lesser package. Cost before was $1250.00

Other packages include: $500 for 2000 entries and 1 fair show, $750 for 3000 entries and 2 fair shows, and $1250 for 5000 entries and 6 fair shows. Maybe consider down grading to the tier 2 package.

Bylaws and Operating Policy:

We did not have a vote on Bylaw and operating policy changes proposed in November. Janet Smith moved to approve the bylaws and operating policy as proposed in November 2020. Samaria Kirby seconded the motion. All were in favor - MOTION CARRIED

Budget:

FairEntry added to Office Miscellaneous in the amount of $1250.00

State Legislature Breakfast added to Events-other in the amount of $25.00

Samaria Kirby motioned to approve the 2020/2021 budget s corrected. Victoria Kirby seconded the motion. All were in favor - MOTION CARRIED

Livestock Project Day:

New Business

Rose Malisani and Jill Skinner held the Livestock project day at the Community Rec Center. Cooking and Livestock would have put the numbers in the building higher than allowed by current regulations. Livestock had to pay $40 for the rec center and are hoping to be reimbursed for the cost.

After review, the cost was added to the Project day Line item budget.

Dairy Booth Managers:

2019 had a committee of four managers for Dairy Booth – Mike Matury, Make McCall, Sandy Harshaw-Irwin, and Janis’ mom.

Dairy Booth is a huge financial support for 4-H.

It is best to move forward with a committee and planning in case the fair is a go this year.

It will be put in the newsletter to see if anyone is interested in being a dairy booth manager this year.

For the good of the Order:

Great Divide: Had a zoom meeting in December and held a gift card exchange. Shooting Sports: Had a virtual Christmas party.

Eden Livestock: Have been able to meet in person.

Ulm Pishkun: Held Christmas party by age groups so they could keep within numbers. They will be stuffing eggs for Easter hunt soon. Easter egg hunt will be April 3rd.

A motion to adjourn the meeting was made by Janet Smith. Kathy Dunn seconded the motion.

Motion Carried. Meeting was adjourned at 7:19 pm.

Next Meeting will be held on March 9, 2021; Location TBD.

Submitted by Jill Skinner

Ambassadors Report:

No report submitted.

COMMITTEE REPORTS

Communications Report:

Report submitted by Laura Connell

Next meeting date: N/A

Report: The communications contest will be February 8th and 11th. It will be at the extension office. A virtual option will be available. Sign-ups will be available shortly. Judges are needed for both in-person and virtual. Please let Alyssa, Stephanie Banks, or Laura Connell know if you are interested in judging.

Planned education: N/A

Foods and Nutrition Report:

No report submitted.

Sewing and Textiles Report:

No report submitted.

Record books and Achievement Report:

No report submitted.

State Fair Planning:

No report submitted.

Horse Leaders Report:

Report submitted by Rose Malisani.

Horse Leaders Meeting

The next meeting of the Cascade County 4-H Horse Leaders will be on Tuesday, February 2 at 5:30 pm at the Extension Office. Leaders also can participate via WebEx. Agenda items

Include planning education opportunities, county horse show, horse camp, State Fair horse show, and clinics.

Horse Camp

Horse camp will be from May 1-2 at the 406 Arena! This two-day event is full of educational opportunities and fun. More information to come!

State 4-H Events

Planning committees for both state 4-H horse events have announced the Montana State 4-H Working Ranch Horse Finals will be from August 28-29 at the 406 Arena in Vaughn and the Montana State 4-H Horse Show will be from September 24-26 at Cottonwood Events Center in Silesia.

Upcoming Events

Jan. 1 Market beef in possession Jan. 5 4-H Horse Leaders Meetings

Jan. 5 4-H Livestock Leaders Meetings Jan. 6 Market beef intent to enter forms due

Jan. 13 Late market beef intent to enter forms due. No forms will be accepted after Jan. 13 at 4:30 p.m.

Jan. 17 Market beef weigh-in and beef nutrition workshop Feb. 2 4-H Horse Leaders Meetings

Feb. 2 4-H Livestock Leaders Meetings May 1-2 Horse Camp

July 8-10 Cascade County 4-H Livestock Show and Sale July 23 Cascade County 4-H Horse Show

July 24 Cascades and Teton Counties Working Ranch Horse Competition Aug. 28-29 Montana State 4-H Working Ranch Horse Finals

Sept. 24-26 Montana State 4-H Horse Show

Livestock Leaders Report:

Report submitted by Rose Malisani.

Livestock Leaders Meeting

The next meeting of the Cascade County 4-H Livestock Leaders will be on Tuesday, February 2 at 7:00 pm at the Extension Office. Leaders also can participate via WebEx. Agenda items include planning education opportunities, county livestock show and sale, budget, and clinics.

Market Beef Weigh-In and Beef Nutrition Workshop

The beef weigh-in and nutrition workshop will be on Sunday, January 17 at Western Livestock Auction (406 Vaughn South Frontage Rd, Great Falls). Weigh-in will be from 1:30-2:30 p.m. and the workshop will be from 2:30-3:30 p.m. The beef nutrition workshop will be led by Mari Morris. The minimum weight for market steers is now 1100 pounds. Mari will teach 4-H members and their parents how to feed their steers correctly to gain optimal weight for the County Livestock Show in July. Mari is a Show-Rite product specialist for Show-Rite Show Feeds. She grew up in Oregon and attended Redlands Community College in El Reno, OK, where she was a member of a national-champion livestock judging team. She then continued her judging career at Oklahoma State University, where she was on the 2014 Reserve National Champion Livestock Judging Team. She graduated with a bachelor’s degree in animal science in 2015. She resides in Augusta, MT, on her husband’s family ranch, where they raise commercial, seed stock, and competitive show cattle. Mari loves to work with youth and help them unleash their potential through livestock and the show ring. The market beef weigh-in is not mandatory nor does the 4-H member need to be present, however, to be eligible for cash prizes at the Cascade County 4-H Livestock show, the market steer must be weighed in January and July. The steers with the three highest average daily gain ratios are paid $100 for first place, $60 for second place, and $40 for third place. Register at https://www.signupgenius.com/go/70A054CA4AD22A0FE3-market by January 14.

Beef Intent to Enter Form and Ear Tags

Beef Intent to Enter Forms and ear tags are available at the Extension Office. Electronic copies of the Intent to Enter Forms can be requested from Rose by emailing rose.malisani@montana.edu. Steers must be in possession by January 1 and have the assigned ear tag from the Extension Office in the animal’s left ear. There is a $10 entry fee for each market animal. 4-H members may intent to enter multiple animals per species. 4-H members may enter and sell a maximum of two species at the sale. Species options include market beef, market goat, market sheep, market swine, poultry meat pen of three, and rabbit meat pen of three. 4-H members cannot sell two hogs or two steers. 4-H members must declare specie(s), be enrolled in 4-H, and paid enrollment dues by October 31.

The Beef Intent to Enter Form must include a full body photo of the animal showing the ear tag so that it can be read and is due Wednesday, January 6 to the Cascade County Extension Office. Late entries will be issued a $25 late fee per animal. No entries accepted after January 13.

Cascade County 4-H Shooting Sports Leaders Committee Report:

  • No report submitted

Alternatively, download a printable version of the November 10, 2020 Cascade County 4-H Leaders Council Meeting minutes

APPROVED MINUTES

Cascade County 4-H Leaders Council                                                                                                   

Regular Meeting Minutes

Date: November 10, 2020

Location: MSU Extension office and WebEx

Call to Order:

The meeting was called to order by President Keri Leggett at 6:38 pm. Leaders and members in attendance included:

Council Members:

President Keri Leggett (Great Divide), Secretary Jill Skinner (Great Divide), Vice President Samaria Kirby (Trouble Shooters)

Ulm Pishkun:

 Brook Gerard – WEB (Livestock Leader), Ginger Murphy - WEB (horse leader) & Leann Murphy – WEB

Running Free:

Janet Smith

Great Divide:

Jill, Keri, Drew Skinner, AJ Leggett

Big Sky Explorers:

Erin Doyon

Trouble Shooters:

Samaria Kirby, Victoria Kirby

Highwood Hustlers:

Kathy Dunn

Creative Clovers:

Laura Connell – WEB

Eden Livestock:

Brenda Byrnes – WEB, Marshall Byrnes - WEB

Montana Sunsets:

N/A

Circle S:

N/A

Tiger Butte:

Lisa Jassen - WEB

Griffin Coulee:

N/A

Chestnut Valley:

N/A

Agents:

Allyssa Zoern

Pledges:

Drew Skinner led the pledges.

Secretary’s Report:

President Keri Leggett gave everyone a minute to read through the May meeting minutes. Keri asked for any corrections or additions.

***Minutes APPROVED as corrected.

Correspondence:

No correspondence.

Treasurers Report:

Heather Boberg was absent. Keri Leggett reported on her behalf: $36,459.61 in total liabilities and equity. There is $25 in savings.

Report accepted as presented.

COMMITTEE REPORTS

Ambassadors Report:

See attached report submitted by AJ Leggett.

Currently talking about the Winter Challenge; some ideas include a snowman competition and cocoa night. They will be helping with Leaders training this week Saturday.

Agent Report:

No report submitted. Allyssa reported in person.

Leaders’ training is this Saturday. There are currently 9 people signed up.

The office will be closed Veteran’s Day and Thanksgiving Day.

Communications Report:

No report submitted.

Looking at getting the communications contest scheduled for 2021.

Foods and Nutrition Committee:

See attached report submitted by Fran Gossack.

Sewing and Textiles Committees:

See attached report submitted by Fran Gossack.

Record Book & Achievement:

No report submitted. Erin Doyon reported in person.

They had a meeting last week. Erin Doyon is the new chairperson. They discussed award requirements and compromised on written narration self-verses leader nominations. They are going to try and focus on record books throughout the year and what is required for awards.

State Fair Planning Committee:

No report submitted.

Nothing to report, hoping there will be a fair in 2021.

Horse Leaders Report:

See attached report submitted by Rose Malisani. Brook Gerard reported via WEB.

Horsy Halloween was great and they had 26 4-H members attend. Gear and Tack swap dates have been changed – will be rescheduled.

Project day for horse will be December 8th in the basement of the Amigo Lounge. They will be making crafts and having an egg helmet challenge to learn about helmet safety.

Currently planning more project days for 2021.

LIVESTOCK LEADERS REPORT:

See attached report submitted by Rose Malisani. Brook Gerard reported via WEB.

Project day will be December 19th. They will learn about brand inspections and make ornaments.

Members went to Western Livestock auction for a tour on November 7th. Were able to watch some sales and brand inspections.

Shooting Sports Committee:

See Attached report submitted by Coya Williams.

Unfinished Business

DONOR REPORT – Brook Gerard:

The Sponsorship committee has been working with Allyssa and Allegra Printing. They have decided to send out the mailings this fall. They have a list of 600 combined donors. They need information on where funding is coming from to move forward. They will be sending a mailing to previous donors including a letter and a remittance envelope. Potential cost is $1058.41 for all. They will be asking Foundation to pay for it and they are asking Leaders Council to pay for the postage – this will have to include the postage to send it and for the remittance envelope. Postage costs are believed to be between $200 - 300. Allegra will need half down to begin printing the packets. They are trying to get the mailing out the first week of December.

Brenda Byrnes motioned that Leaders Council will pay the postage up to $250.00 contingent on if Foundation and other entities pay for the printing and packaging portion. Samaria Kirby seconded the motion. All were in favor – MOTION CARRIED.

Z Suites Transition Update – Allyssa:

The transition so far has been pretty painless. Some glitches have been that old leaders are coming up as new leaders and some emails have not been working. Z Suites accepts credit card payment which has been nice. Right now the fee is not being added to the online payments and we will need to adjust that next year. Leaders Council is paying the difference. MT 4-H is going to get information on how to do record books on the program.

Green Tie Affair:

Went really well and we raised over $6000.00. The kids had fun coming up and doing the drawings. All things considered, we did the best we could.

New Business

Bylaws and Operating Policy:

BYLAWS:

Bylaws went out in an email. There were no major changes to the bylaws; mainly changed the verbiage and corrections of spelling.

Electronic voting was changed to the same as an in person meeting – 50% + 1 vote. Now it is the same as in person voting.

OPERATING POLICY:

No major changes here either.

They added addition of financial assistance. Exchange: what to do when changes have to be made or things are cancelled issue

Both will be voted on at the January Meeting.

Budget:

They are meeting Thursday at 6:30 to finalize the budget. Keri, Heather, Janet

Officer Elections:

Current openings:

President is open for nomination and Treasurer is open for nomination.

Jill Skinner nominated Heather Boberg as Treasurer. Erin Doyon seconded the motion. All were in favor. MOTION CARRIED.

Brook Gerard nominated Keri Leggett as President. Erin Doyon seconded the motion. All were in favor. MOTION CARRIED.

There were no other nominations in either category.

Recruitment Table:

4-H will get to use the table in the extension office entry way to decorate. Ambassadors will help decorate the table. Can we establish a budget for materials?

Janet Smith motioned to spend up to $100 on table décor. Samaria Kirby seconded the motion. All were in favor. MOTION CARRIED.

Hearing impaired 4-H member:

We have a new 4-H member that is deaf. This member is signed up for the November 21st project day. We will need an ASL interpreter that day. The cost is $180. In the future we will look for volunteers within the program.

Jill Skinner motioned to pay the $180 for the ALS interpreter. Drew Skinner seconded the motion. All were in favor. MOTION CARRIED.

For the good of the Order:

Great Divide - Took donations to the animal shelter Saturday.

Running Free -Haven’t met yet due to snow,

Big Sky Explorers - Met via zoom, operation Christmas. Having an out

Tiger Butte - They will be putting together food boxes on November 20th. Meals will be handed out to Belt Senior citizens.

Ulm Pishkun - Will be having their Christmas party in December – it will be cake walk style. Members will be paired up for gift exchange – when dropping off gift they will choose a packaged dessert.

A motion to adjourn the meeting was made by Janet Smith. Kathy Dunn seconded the motion. Motion Carried. Meeting was adjourned at 7:58 pm.

Next Meeting will be held on January 12, 2021, Location TBD.

Submitted by Jill Skinner

 

 

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